Filing T4 Slips On Paper
If you are filing on paper, you must file a T4
slip for every employee, and one T4
Summary. All printed documents are then sent to your tax centre. You
must also distribute copies of the T4 slips to your employees.
The Canada Revenue Agency (CRA)
allows you to submit handwritten or printed T4 slips. If you have a large
number of employees, you may want to electronic
file to speed up your processing time.
You can set up Sage Simply Accounting to either print
T4 slips and T4 Summary report on pre-printed laser and inject forms,
or on letter size plain paper. You can also adjust the alignment or font
size of the printed text on these forms.
General prerequisites for filing T4 slips
Before filing, verify that you have the prerequisites
for paper filing. These include:
- Reviewing the values
on the T4 and RL-1 Reporting tab in the employee
records and making all required adjustments.
- Ensuring that you
have made all required adjustments to employee paycheques
for the payroll calendar year.
- Checking your company
information in Sage Simply Accounting to make sure a business number, company name, and
address are entered.
- Making sure each
employee record has a SIN, first and last name, full address including
their province of residence. You should also check to see if you have
entered a RPP/DPSP
Registration Number, any pension adjustments, QPIP, and Insurable Earnings
adjustments.
- Making sure the
correct T4 Employment Code is entered in the employee
record. This is only applicable in these situations: (refer to your
government-supplied documentation for more information on completing T4
slips for these employees)
- 11 - Placement
agency—self-employed
- 12 - Driver of
taxi or other passenger-carrying vehicle
- 13 - Barber or
hairdresser
- 14 - Withdrawal
from prescribed salary deferral arrangement plan
- 15 - Seasonal
Agricultural Workers Program
- 16 - Detached
employee-social security agreement
- Review
the T4 Summary information.
What do you want to do?
File amended T4
slips
File T4 slips
electronically
Print T4 slips and
summary
Set
up your printer to print T4 slips