Process a Payroll Cheque Run

Before you can perform this task

You need to subscribe to a payroll plan.

To print pay cheques in batch,set up batch printing for cheques.

To process a payroll cheque run:

  1. Open the Payroll Cheque Run window. How?
      1. In the Home window, click Employees & Payroll on the navigation pane.
      2. In the Tasks pane, click the Payroll Cheque Run icon.
  2. (Optional) If you want unpaid employees to be automatically selected based on the period end date, in the Payroll menu, check Use Period End Date.
  3. Fill in the payroll information:

    4. In this box:

    Enter the following information:

    Paid From

    Select the bank account from which the payroll will be taken.

    Cheque Date

    Enter the date on which you make the payment. This date is printed on the cheque and is also recorded as the transaction date. The cheque date for the payroll run must be the same as the session date.

    Period End Date

    Enter the date of the last day in the pay period.

    Pay Period Frequency

    Select the frequency for the employees you want to pay in this payroll run. If you have more than one pay cycle, All Periods displays automatically but you can select another option if you prefer.

    Auto-select

    Select the subgroup of employees that you want to pay in this payroll run. By default, the employees to be paid on the Cheque Date or Period End Date are displayed and selected. Choose All for this Cheque Date to display and select all employees within this pay period frequency. Choose All Employees to display and select all employees regardless of their pay period frequency.
  4. (Optional) Click to select all the employees in this payroll run. Clicking this button again will clear all selections.
  5. In the column, select the employees you want to print a report and paycheque for this payroll run.
  6. In the column, select this box if you want to email employees their direct deposit stubs. You need to enter direct deposit information in the employee records before the boxes can be checked.
  7. In the column, select the employees whose paycheques are to be directly deposited to their bank accounts. You need to enter direct deposit information in the employee records before the boxes can be checked.
  8. (Optional) Highlight a single employee to allocate their paycheque amount to one or more projects and click .
  9. (Optional) (Premium) Allocate an employee's paycheque amount to a department or departments, if the employee has not been assigned to any department or if you want to use a different department.
    1. In the employee list, click to highlight the employee you want to modify.
    2. In the Payroll menu, select Allocate to Departments.
    3. In the Department column, double-click the line of the account you want to allocate to department(s).
    4. In the % column, enter the allocation percentage for the department.
    5. Click OK.
    6. Click OK to close the Accounts and Departmental Allocations window.
  10. You can make changes to the hours and amounts directly in the employee list or click Cheque Details to see more details about each individual paycheque and make additional changes.
  11. (Optional) On the Report menu:
  12. On the File menu:
  13. Click Process.

Note:  Paycheques can only be adjusted or voided individually in the Paycheques window.

What do you want to do?

Learn about allocating individual payroll accounts to more than one department (Premium)

Turn on or off automatic paycheque departmental allocation (Premium)

Set up user-defined expenses for payroll