Suppliers

Suppliers are the businesses from which you buy goods and services.

Why do I need to create supplier records?

You can purchase goods and services without adding suppliers to Sage Simply Accounting; however, we highly recommend that you add them :

• Adding suppliers to Sage Simply Accounting saves time because you don't have to enter contact information every time you make a purchase. It's as easy as selecting the supplier from a list when entering a transaction.
• A supplier list also allows you to track your purchases easily. For example, Sage Simply Accounting can remind you when a bill becomes overdue. You can also print reports on your purchases to analyze them.
• Setting up your supplier as a contractor in a supplier record allows you to track their time using time slips. You can also print a number of time and billing reports for contractors. (Enterprise)

One-time suppliers

When you record a bill without adding a supplier to the supplier list, you can use One-time Supplier instead of adding a new supplier name. Using the One-time Supplier:

• Transactions appear in the All Transaction Detail and Purchase Transaction Detail reports under One-time Supplier.
• Payment methods are limited to cash, credit cards, and cheques.

Quickly add a new supplier

Completing a full supplier record can take time, and it is best to set aside this activity when you have time in your schedule. However, Sage Simply Accounting allows you to add a new supplier quickly ("on the fly") to the program during a purchase, without going through the formal process of creating a new supplier record. You can always go back later into the supplier record to enter more information.

Finished doing business with a supplier

If the supplier is no longer distributing items you require, you can set the record to Inactive.

If you no longer require any details for this supplier , you can remove a supplier's record when:

• There is a zero balance on the supplier's account.
• The supplier's transactions in Sage Simply Accounting have been cleared.

What do you want to do?

Add a supplier

Add a supplier "on the fly"

Make a supplier record inactive

Delete a supplier

Display a list of suppliers

Enter a purchase invoice

Pay a supplier bill

Add or change early payment terms received from a supplier