Setup Guide - Add, Modify, or Remove a Record

To quickly add a customer to the list:

1. In the Home window, open the Setup menu, select Setup Guide, then click Customers.
2. In a new line, type the Customer Name and press Tab.
3. Enter any additional contact information about the customer and press Tab.
4. (Optional) If working in History mode, double-click the Balance Owing column to record existing invoices and payments for this fiscal year. If not working in History mode, ignore this step.
   1. On the Historical Transactions tab of the new window, click the Invoices button. Then enter the information and click the Record button for each invoice. When you have finished adding old invoices for a customer, click Close.
   2. Click the Payments button. Enter the receipt number for the payment in the Number box, and then select which invoices the payment applies to. When you have finished selecting the invoices, click Close.
   3. Click Close and Save.
5. Repeat steps 2-4 to add another customer or click Save and Close if you are finished.
6. (Optional) If a prompt appears indicating that the Accounts Receivable Balance differs from the Total Balance Owing, select one of the options and click OK:
   • Return to the Customers window and check the Balance Owing for each customer.
   • Leave the Accounts Receivable Balance as it is.
   • Change the Accounts Receivable Balance to match the Total Balance Owing.

Note: By default, clicking Cancel returns you to the Customers window.

To enter additional information about a customer, select it in the grid and click Edit Customer.

To quickly add a vendor to the list:

1. In the Home window, open the Setup menu, select Setup Guide, then click Vendors.
2. In a new line, type the Vendor Name and press Tab.
3. Enter the vendor's Telephone Number and press Tab.
4. (Optional) If working in History mode, double-click the Balance Owing column to record existing invoices and payments for this fiscal year. If there are no previous invoices or payments for this vendor, ignore this step.
   1. On the Historical Transactions tab of the new window, click the Invoices button. Then enter the information and click the Record button for each invoice. When you have finished adding old invoices for this vendor, click Close.
   2. Click the Payments button. Enter the receipt number for the payment in the Number box, and then select which invoices the payment applies to. When you have finished selecting the invoices, click Close.
   3. Click Close and Save.
5. Repeat steps 2-4 to add another vendor or click Save and Close if you are finished.
6. If a prompt appears indicating that the Accounts Payable Balance differs from the Total Balance Owing, select one of the options and click OK:
   • Return to the Vendors window and check the Balance Owing for each vendor to adjust the amount.
   • Leave the Accounts Payable Balance as it is.
   • Change the Accounts Payable Balance to match the Total Balance Owing.

To enter additional information about a vendor, select it in the grid and click Edit Vendor.

To quickly add an employee to the list:

1. In the Home window, open the Setup menu, select Setup Guide, then click Employees.
2. In a new line, type the Employee Name and press Tab.
3. Repeat steps 2-3 to add another employee or click Save and Close if you are finished.

To enter additional information and payroll details about an employee, select the employee in the grid and click Edit Employee.

To quickly add an account to the list:

1. In the Home window, open the Setup menu, select Setup Guide, then click Accounts.
2. In a new line, type the Account Number and press Tab.
3. Type the Account Name and press Tab.
4. Select an Account Class from the drop-down list.
5. Select an Account Type from the drop-down list.
6. (Optional) Enter the account's Opening Balance if in History mode.
7. (Optional) If the Foreign Currency Transactions option is turned on for an account, enter the account's Opening Foreign Balance.
8. Repeat steps 2-7 to add another account or click Save and Close if you are finished.

To edit or enter additional information about an account, either double-click on the account line or select it in the grid and click Edit Account to jump to the Chart of Accounts Records window.

 

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