Chart of Accounts Record Window

This tab shows you the account type and GIFI code associated with the account.

If the account type is Subgroup Account or Group Account, and has a zero balance, you can omit the account from any financial statements. You can also allow project allocations for expenses, revenues, and assets to the account.

What do you want to do on this tab?

Change this account's type

Add or change the GIFI code for this account

Exclude Zero-balance Accounts from Financial Statements

 

This tab allows you to change the class for the account. If the Account Class is Cash, Bank or Credit Card (Receivable or Payable), you can enter some or all of the following information about the account:

• Institution. The name of your banking institution.
• Branch Name. The name or number of the branch at which you hold the account.
• Transit Number. A code that identifies the specific bank with which the account is associated, which is also known as a routing number. It is provided by your bank.
• Account Number. The bank account number.
• Currency. The currency in which the account's funds are held by the bank. You must set up foreign currencies before you can choose a currency other than your home currency. Once an account is used in a transaction, the currency cannot be changed.
• Account Type. Identifies the type of bank account - Chequing, Savings, or Other.
• Next Deposit Number. Determines the Deposit Slip Number used when you next perform a deposit for this account. This number increases serially unless you change it manually.
• Home Page. The address of the bank's home page.
• Online Banking Login. The address of the bank's login page for the account.

What do you want to do on this tab?

Change this account's class

Create a new bank account

Add a foreign currency bank account

Use this account for online banking

Change the next cheque number for this account

This tab contains additional information about the account. If you select the Display this information box, a Note window will open, showing you the information on this tab every time this account is used in a transaction

What do you want to do on this tab?

Add or change this account's Additional Information text

Turn on or off the Additional Information Notes window for this account

Select Save Transactions for Account Reconciliation, if you want to be able to perform account reconciliations for this account.

The Setup button opens the Account Reconciliation Linked Accounts window

What do you want to do on this tab?

Set up this account for reconciliation

This tab controls links to account information from previous years. The accounts listed in the table are the ones used when reporting on this account's information from previous years. This table is updated whenever you move into a new fiscal year.

If you have removed an account and replaced it with another one, you can link the old account information to the new account, so that the historical financial information is not lost in your reports.

Note: You can only use accounts from the same account group in this table (for example, assets)

What do you want to do on this tab?

Add or change a related historical account for this account

If you are using departments, you can associate one or more departments with an account.

What do you want to do on this tab?

Assign a department to this account

You must have the account budget feature turned on to use this tab. If the account belongs to the expense or revenue account group, this tab is displayed, and you can set up your budget amounts by selecting Budget this account.

Total budgeted amount. This box contains the budget for the account for your company's entire fiscal year.

The budget period boxes contain allocated amounts for the budget periods you selected when you turned on the budget feature (for example, they  would be months if you were using a 12-period budget).

Allocate to period. This button automatically distributes the Total budgeted amount evenly across all of the budget periods.

Departmental Budgets (Premium)

Requires that you turn on the Departments feature.

In addition to the above options, you can distribute budget period amounts across any of the departments listed.

Allocate to Department. This button is used with Allocate to period to distribute each period amount equally across all of the departments listed.

What do you want to do on this tab?

Set up a budget for this account

If your company does not have a foreign currency set up, this tab is not available.

This tab shows you the transaction total for the account in each of the currencies you have set up for your company. The total for foreign currencies is shown in both the Foreign Amount and the CAD Amount. The home currency totals for foreign currencies are based on the exchange rates at the time the transactions were recorded.

Beneath the table, you can see the account total in your home currency.

Use this tab to add reporting notes to accounts. You can include these notes on your financial statements.

What do you want to do on this tab?

Add a note to this account