Enter Historical Invoices and Payments for Vendors

To enter historical invoices and payments for the Vendors and Purchases module:

Before you can perform this task

Make sure that you have added all of your vendors to Sage 50 Accounting.

1. Open the Historical Transactions tab in the vendor record for which you have an old invoice or receipt. How?
   1. In the Home window, click Vendors & Purchases on the navigation pane.
   2. In the Tasks pane, right-click the Vendors icon and select Modify Vendor from the menu.
   3. Select a vendor from the list and click OK.
   4. Click the Historical Transactions tab.
2. On the Historical Transactions tab,
• To enter old invoices, click the Invoices button. Enter the information and click Record.
• To enter old payments, click the Payments button. Enter the receipt number for the payment in the Number box, and then select which invoices the payment applies to. Click Record to save your entries.
3. Click Save and Close to close the Vendor Records window.
4. Ensure the total of all balances owed to your vendors is the same as the balance of the Accounts Payable account in your accounts.

Note:  You can generate a vendor aged summary report (select the Include Historical Difference check box in the Modify Report window) to display the outstanding account balances.

5. If this module is the final one for which you need to enter history, then complete the steps to finish entering history.

Note: Once you finish entering history, you will not be able to change any of the historical boxes. Make sure all of the information is correct before proceeding.