Enter an Invoice from a Customs Broker

Note: Follow this procedure if you have already configured Sage 50 Accounting to calculate import duties and tariffs. For more detailed information about entering purchase invoices, see Enter a Purchase Invoice.

To enter a customs broker invoice:

1. In the Home window on the Reports menu, select Transaction Details, and then All.
2. Select the date on which you entered the vendor invoice for the foreign goods you are paying duty on. Print the report and then close it.
3. In the Home window, open the Purchases, Orders, and Quotes window.
4. In the Payment Method box, select Pay Later or the method you used to pay this invoice.
5. On the first detail line:

1. Enter a description and the amount of duty the customs broker paid the government on your behalf.
2. Select No Tax as the tax code.
3. In the Account box, select the account you use to track import duties in Sage 50 Accounting.

6. In the next detail line,

1. Enter a description and the amount of sales tax, if any, levied on the duty.
2. Select No Tax as the tax code.
3. In the Account box, select your sales tax payable account.

7. In the next detail line, enter the brokerage fees and all related charges together. This is item is likely taxable: enter it as you would enter any other service item.
8. Check the amounts in this invoice against the amounts on the Transactions report you printed in step 1. If the total duty you entered on this invoice and the amount shown in the import duty account on the Transactions report are different, you may want to adjust your accounts.

If you paid more duty than you expected, you might want to transfer the surplus back into your inventory asset account. If you paid less duty than you expected, you might want to transfer more money from the inventory asset account into the import duty account.

9. Click either Process or Print & Process.