Enter Historical Deductions, Pensionable Earnings, and Paycheques for Employees

ClosedBefore you can perform this task

To add deductions and paycheques for employees in History mode:

ClosedStep 1:  Enter the historical information in each employee record

  1. Open each employee record. ClosedHow?
      1. In the Home window, click Employees & Payroll on the navigation pane.
      2. In the Tasks pane, right-click the Employees icon and select Modify Employee from the menu.
      3. Select an employee from the list and click OK.
  2. Enter the cumulative calendar year-to-date earnings, deductions, pensionable earnings, and expenses information for each employee as of the earliest transaction date in the Historical Amount columns on the tabs.
  3. Click Save and Close.

ClosedStep 2:  Enter the historical payroll advance information in your accounts

  1. Open the account record for Payroll Advances. ClosedHow?
      1. In the Home window, click Company on the navigation pane.
      2. In the Accountant's Tasks pane, right-click the Chart of Accounts icon and select Modify Account from the menu.
      3. Select an account from the list and click OK.
  2. On the Account tab, type in this account's opening balance.
  3. Click Save and Close.

ClosedStep 3:  Ensure the Payroll Advances and Vacation Payable accounts are balanced

Note:  You can generate a summary employee report (select the Include Historical Difference check box in the Modify Report window) to display the outstanding account balances

  1. The opening balance of the Payroll Advances payroll-linked account mentioned in step 2 should be the same as the total payroll advances as of the earliest transaction date.
  2. The opening balance of the Vacation Payable payroll-linked account in the Accounts window should be the same as the total vacation pay owed to employees.

ClosedStep 4:  If all your historical information has now been entered, close History mode

If payroll is the last historical information you need to enter into your company, then complete the steps to finish entering history.

Note: Once you finish entering history, you will not be able to change any of the historical boxes. Make sure all of the information is correct before proceeding.