Record a Sales Tax Refund

If, after following the period-end procedures, you find that the government owes you a refund:

  1. If you have not already done so, create a customer record for the government department that issues the refund.

    Note: On the Taxes tab, be sure to set the Tax Exempt status of each tax to Yes.

  2. Create a new sales invoice. How?
      1. In the Home window, click Customers & Sales on the navigation pane.
      2. In the Tasks pane, right-click the Sales Invoices icon and select Create Invoice from the menu.
  3. Select the payment method:

    By Cash

    Select the bank account where the payment is taken from.

    By Check

    Select the bank account where the payment is taken from.

    Enter a check number if different from the one displayed.

    Pay Later

    Select this if you have not yet received the refund.

  4. In the Customer box, select the government department.
  5. Enter the amount of sales tax collected:
    1. In the Item Description column, enter the name of the tax you are collecting.
    2. In the Amount column, enter the amount of total sales tax charged as a negative number.
    3. In the Account column, click the list button .
    4. Make sure All Accounts is selected, and select the <sales tax> Charged On Sales account, and click Select.
  6. Enter the amount of sales tax paid:
    1. In the Item Description column, enter the name of the tax you are collecting.
    2. In the Amount column, enter the amount of total sales tax charged.
    3. In the Account column, click the list button .
    4. Make sure All Accounts is selected, and select the <sales tax> Paid On Purchases account, and click Select.
  7. Enter the amounts and accounts numbers for the remaining sales tax accounts, if you any.
  8. To check the transaction, on the Report menu, choose Display Sales Transaction Detail. The Accounts Receivable or bank account amount should be shown as a debit. (This is the amount the government owes you.)
  9. Click Process.
  10. If you selected Pay Later as a payment method in step 3, create a receipt when you receive the refund.