Process a Payroll Check Run

Before you can perform this task

To process a payroll check run:

1. Open the Payroll Check Run window. How?
   1. In the Home window, click Employees & Payroll on the navigation pane.
   2. In the Tasks pane, click the Payroll Check Run icon.
2. (Optional) If you want unpaid employees to be automatically selected based on the period end date, in the Payroll menu, check Use Period End Date.
3. Fill in the payroll information:

In this box:	Enter the following information:
Paid From	Select the bank account from which the payroll will be taken.
Check Date	Enter the date on which you make the payment. This date is printed on the check and is also recorded as the transaction date. The check date for the payroll run must be the same as the session date.
Period Start Date	Enter the start date of the pay period.
Period End Date	Enter the date of the last day in the pay period.
Pay Period Frequency	Select the frequency for the employees you want to pay in this payroll run. If you have more than one pay cycle, All Periods displays automatically but you can select another option if you prefer.
Auto-select	Select the subgroup of employees that you want to pay in this payroll run. By default, the employees to be paid on the Check Date or Period End Date are displayed and selected. Choose All for this Check Date to display and select all employees within this pay period frequency. Choose All Employees to display and select all employees regardless of their pay period frequency.

4. (Optional) Click to select all the employees in this payroll run. Clicking this button again will clear all selections.
5. In the column, select the employees you want to print a report and paycheck for this payroll run.
6. In the column, select this box if you want to email employees their direct deposit stubs. You need to enter direct deposit information in the employee records before the boxes can be checked.
7. In the column, select the employees whose paychecks are to be directly deposited to their bank accounts. You need to enter direct deposit information in the employee records before the boxes can be checked.
8. (Optional) Highlight a single employee to allocate their paycheck amount to one or more projects and click .
9. (Optional) (Premium) Allocate an employee's paycheck amount to a department or departments, if the employee has not been assigned to any department or if you want to use a different department.
1. In the employee list, click to highlight the employee you want to modify.
2. In the Payroll menu, select Allocate to Departments.
3. In the Department column, double-click the line of the account you want to allocate to department(s).
4. In the % column, enter the allocation percentage for the department.
5. Click OK.
6. Click OK to close the Accounts and Departmental Allocations window.
10. You can make changes to the hours and amounts directly in the employee list or click Check Details to see more details about each individual paycheck and make additional changes.
11. (Optional) On the Report menu:
• Choose Payroll Check Run Summary to print a report showing the amounts that will appear on employees' check stubs.
• Choose Print Direct Deposit Stub Summary to print a report showing detailed amounts for each employee who will receive a direct deposit payment.
12. On the File menu:
• Choose Print Payroll Checks to print paychecks.
• Choose Print Direct Deposit Stubs to print direct deposit stubs.
13. Click Process.

Note:  Paychecks can only be adjusted or voided individually in the Paychecks window.

What do you want to do?

Learn about allocating individual payroll accounts to more than one department (Premium)

Turn on or off automatic paycheck departmental allocation (Premium)

Set up user-defined expenses for payroll