Once you select a graph from the Graphs menu, you can edit several features of the graph, including its size and colour. Sage Simply Accounting automatically saves any changes you have made when you close the graph window.
| This button: | Does this: |
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Import. Opens a graph you have exported with the Export button. |
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Export. Saves the graph to a file. |
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Copy to the Clipboard as a bitmap.Once you click this button, you can paste the complete graph into another program, such as a word processor. |
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Copy to the Clipboard as text. Once you click this button, you can paste the data associated with the graph into another program, such as a word processor. |
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Print. Prints the graph. You can change the printer or the margin settings in the Home window. On the Setup menu, choose Reports And Forms, then click the Graphs tab. |
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3D or 2D. Displays the graph in two or three dimensions. |
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Rotate. Changes the angle of the vertical and horizontal axes of the graph. |
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Zoom. Enlarges any area of a graph. This is useful, for example, if you have a pie with many small slices. Click the Zoom button, then position the pointer anywhere outside the graph area. Hold down the left mouse button and drag a rectangle over the part of the graph you want to enlarge. To return the graph to its original size, click the Zoom button again. |
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Show or hide the legend. Shows or hides the legend that explains the colours in the graph. |
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Show or hide the series legend (bar graph only). Show or hide the legend that explains the coordinates along the bottom of the graph. |
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Vertical grid (bar graph only). Display the graph with a background of vertical lines. |
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Horizontal grid (bar graph only). Display the graph with a background of horizontal lines. |
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Edit titles. Change the text at the top, bottom, left, or right of the graph. |
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Change text fonts. Change the fonts displayed on the screen. |
You can change the colour of any aspect of a graph, including any segment (one of the pie slices or a series of bars) or the background for the graph. Drag a colour from the row at the top of the graph to the part you want to change. Once you let go of the mouse button, the new colour appears.
The legend identifies the various bars or pie segments in your graph. To display or hide a legend, click the Show Or Hide The Legend button for the type of legend you want to display. Once you can see the legend, you can right-click it to bring up a menu that allows you to change various options
Position. When you first open a graph, the legend is contained within its own window. If you want the legend to appear when you print or copy it, you must fix it into position. You can do this in one of two ways:
Display. If you right-click the legend you can change the following:
Pull out slices in a pie chart
You can separate any slice of a pie chart. Click and drag the slice to a new position with the mouse pointer.
Paste a graph into a presentation
Pasting a graph into either a spreadsheet, a word processing file, or a Microsoft PowerPoint presentation is as easy as preparing your graph, clicking the Copy button, and then pasting the graph into the document.
After you add a graph to a presentation, it will look better if the graph's background colour is the same as your presentation's background. If you are pasting this graph into a word processor, consider changing the background colour to white. If you cannot find the colour that you need in the row of colours at the top of the graph, you can double-click any colour to change it to what you need.
To change the colour: