File Relevé 1 Slips Electronically

• Complete the general prerequisites for filing Relevé 1 slips
• Complete the prerequisites for filing Relevé 1 slips electronically
• If you want the employee E-file slip numbers to appear on your printed RL-1 slips, you must file the RL-1 slips electronically before you print them.
• If you file using electronic media, you will need to have the Sage Simply Accounting Revenu Québec certification number. This number changes annually and is available from the Sage Simply Accounting web site http://www.simplyaccounting.com/supportTraining/rq/

1. In the Home window on the File menu, choose Import/Export, then select Electronic Filing and then Export RL-1’s (Slip Transmission Service).
2. Select the payroll year for which you are filing.
3. Select the employees for whom you want to file RL-1 slips. To select an employee whose status is inactive, select the Include Inactive Employees check box.
4. Verify or complete the information on all tabs in the window using publications from the Ministère du Revenu du Québec and the following topics below:

Transmission Information tab

• Transmission Method. Select the Internet File Transfer option. Revenu du Québec limits the size of the RL-1 file you can submit electronically, so make sure you visit their web site for the most up-to-date information about file specifications. If your file is too large to send electronically, Sage Simply Accounting will automatically select the Magnetic Media option.
• Package Type. Select one of the following:
• Original File, if you are submitting an original file.
• Replacement Of Original File, if you are sending a file in replacement of an original file at the request of the Ministère.
• Test File, if you are sending a test file or a file in replacement of a test file.
• Amended File Submission, if you are submitting an amended file.
• Amended File Replacement, if you are sending a file in replacement of the original amended file at the request of the Ministère.
• Amended File Test, if you are sending an amended test file or a file in replacement of an amended test file.
• Cancelled File Submission, if you are submitting a cancelled file.
• Cancelled File Replacement, if you are sending a file in replacement of the original cancelled file at the request of the Ministère.
• Cancelled File Test, if you are sending a cancelled test file or a file in replacement of a cancelled test file.
• Transmitter Type. Select the option that describes for whom you are filing RL-1 slips.
• Source of RL Slips. Select the option that describes where you obtained your RL-1 slips.
• Transmitter Number. Enter the transmitter number assigned to you by the Groupe de promotion de l'EDI et d'acquisition de données électroniques.
• RL-1 Slip Number. Enter the eight-digit number that you received from the Ministère du Revenu du Québec for electronic filing.
• File Sequence Number. You are required to track the sequence of filings submitted when filing electronically. The number in this box increases by one every time you prepare a filing through Sage Simply Accounting. If you do not use Sage Simply Accounting for a filing (for example, RL-2), you must change this number manually in order to keep your filing count accurate for your next electronic submission.

Business Information tab

• Quebec Enterprise Number. Enter the ten-digit Québec Enterprise (NEQ) assigned to you by the Inspector General of Financial Institutions, the clerk of the Superior Court, or the Ministère du Revenu. If you do not have a number, then leave the box blank.
• Employer ID Number. Enter the ten-digit employer identification number assigned to you by the Ministère du Revenu.
• Employer File Number. Enter the four-digit employer file number assigned to you by the Ministère du Revenu.

Contact Information tab

Enter the name and contact information of your company's payroll and technical resource contact persons the government can contact for additional information.

5. Click OK.
6. In the RL-1 Box Options window, assign income and deductions to the correct RL-1 slip box numbers. Click OK when complete.
7. Select a location to save the file on your hard drive.

Sage Simply Accounting automatically creates and names the file AAPPPPPPSSS where AA represents the last two digits of the taxation year, PPPPPP is the transmitter number, and SSS is the file sequence number.

8. To print the transmission details for your records, click Print in the Export Records Summary window.
9. Click RL-1 Internet Filing on the bottom left of the window to access the Québec government’s secure Web site, where you can transmit the generated file.
10. When you have finished click OK in the Export Records Summary window to close the window.

Sage Simply Accounting updates the E-file RL-1 Slip Number and the Date of Transmission boxes on the T4 and RL-1 Reporting tab of all employee records for which an RL-1 slip was generated.

1. In the Home window on the File menu, choose Import/Export, then select Electronic Filing and then Export RL-1’s (Slip Transmission Service).
2. Select the payroll year for which you are filing.
3. Select the employees for whom you want to file RL-1 slips. To select an employee whose status is inactive, select the Include Inactive Employees check box.
4. Verify or complete the information on all tabs in the window using publications from the Ministère du Revenu du Québec and the following drop-down topics:

Transmission Information tab

Business Information tab

Contact Information tab

5. Click OK.
6. In the RL-1 Box Options window, assign income and deductions to the correct RL-1 slip box numbers. Click OK when complete.
7. Select a location to save the file on your hard drive.

Sage Simply Accounting automatically creates and names the file AAPPPPPPSSS where AA represents the last two digits of the taxation year, PPPPPP is the transmitter number, and SSS is the file sequence number.

8. To print the transmission details for your records, click Print in the Export Records Summary window.
9. Click OK to close the window.
10. Copy the file onto an electronic medium supported by Revenu Québec according to their specifications.
11. Complete form ED-400 or ED-400-V available from the Revenu Québec web site.
12. Enter the Sage Simply Accounting Revenu Québec certification number. You will find this number by visiting this page on the Sage Simply Accounting web site.

Sage Simply Accounting updates the E-file RL-1 Slip Number and the Date of Transmission boxes on the T4 and RL-1 Reporting tab of all employee records for which an RL-1 slip was generated.